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Work with school fees

Use the school’s billing and collection tools to keep charges and receipts attached to the right students and period.

  1. Select the school and academic period before preparing bills.
  2. Review the student selection and fee items in the billing task.
  3. Check amounts, adjustments and the intended recipients before saving or issuing bills.
  4. Record collections against the correct student and bill using your school’s approved payment workflow.
  5. Review balances and reports before sharing statements with families.

The exact billing menus and approval permissions depend on your school setup. Ask your school administrator if you can view fees but cannot create, post or cancel a transaction.

School fees versus online course payments​

Moodle course checkout is a separate payment workflow. A school fee receipt does not automatically grant a paid Moodle entitlement. Use payment administration to manage the school’s Moodle payment accounts.

If you discover a duplicate or incorrect financial entry, use the supported correction/cancellation workflow and keep the audit trail. Do not compensate by creating unrelated negative entries without your school’s accounting approval.